Clean Desk / Clear Screen

What does clean desk involve?

Clean desk involves ensuring that workplaces are cleared at the end of the workday (or whenever they are no longer in use). Personal data should not be left unattended when leaving a workstation. Even when workstations are in use, it is wise to have as little as possible lying on your desk.

Why is implementing a clean desk/screen policy important?

A clean desk and clear screen policy enhances organizational protection of personal data.

Applying a clean desk policy:

  • Conveys professionalism
  • Contributes to an efficient work ethic
  • Reduces the risk of data breaches
  • Reduces the chance of fraud
  • Prevents personal data from falling into the hands of unauthorized individuals

Successfully implementing a clean desk policy requires having the right storage systems in place.


What does a clear screen involve?

Clear screen means that computer screens should always be locked as soon as a workstation is left unattended and be unlocked only by entering a password.

Why is implementing a clear screen policy important?

A clear screen policy protects digitally processed personal data against unauthorized access.

Careful handling of digitally processed personal data helps prevent:

  • Data breaches
  • Fraud
  • Unauthorized access to personal data