Privacy statement for the symposium/workshop(s) of the Personal Data Protection Supervision Commission for Bonaire, Sint Eustatius and Saba (CBP BES)

We believe it is extremely important to protect your personal data. In this privacy statement we explain which data we collect, why we process that data and your rights.

1. Data controller

CBP BES is the data controller when it comes to processing personal data (Kaya Industria 15E)

2. Why we collect the data Which data do we collect?

Your personal data is processed exclusively for the following purposes:

Registration and participation in the symposium/workshop(s).
Communication with participants before, during and after the symposium and the workshop(s).
Organisational processing (for example access control, attendance lists).
Documentation and reporting (list of participants or photographic report without the photos being traceable to individuals, only if relevant and appropriate).

3. Processing principles

Personal data is processed in order to:

execute an agreement (Article 8, under b of the BES Personal Data Protection Act (Wet bescherming persoonsgegevens BES) so that you can participate in the symposium and the workshop(s).
defend a legitimate interest (Article 8, under f BES Personal Data Protection Act), so that the symposium/workshop(s) can be organised and participants informed, provided this interest takes precedence over your privacy interests.

4. Types of personal data

We only process the personal data which is necessary for participation:

First name, surname, position and organisation.
Contact details (e-mail).
IP address (in the case of digital registration).

5. Retention period

Your personal details will not be kept for any longer than is necessary.

Contact details: up to 2 months after the symposium for follow-up and evaluation.

6. Sharing personal data

Your personal data will not be shared with third parties unless this is strictly necessary for the organisation of the symposium/workshops. These third parties can include:

suppliers who handle registrations and arrange badges;
ICT service providers who manage the registration system or the webinar environment.

Processing agreements that comply with the BES Personal Data Protection Act have been concluded with these parties.

7. Security

The CBP BES will take suitable technical and organisational measures to protect your personal data against loss, unauthorised access or unlawful processing. Examples of these measures include access restrictions, encrypted storage and secure communication channels.

8. The rights of data subjects

Under the BES Personal Data Protection Act you have the following rights:

You have the right to access your data.
You have the right to rectification or erasure.
You have the right to restriction of processing.
Have the right to object to processing on the basis of a legitimate interest.
You have the right to submit a complaint to the CBP BES yourself.

You can exercise your rights by contacting us via:
info@cbpbes.com or +599-715-9114.

9. Amendments

This privacy statement can be amended if new insights or circumstances give cause to do so. The most up-to-date version will always be published on the CBP BES website and made available upon registration.

Privacy statement